Bob Johnson's Blog on Higher Education Marketing

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Responsive Design... Not a Magic Solution

When responsive design first appeared as a solution to the challenge of "going mobile" with website content, more than a few people jumped on it with the eagerness of a cat chasing a fast-moving object across a floor or field. Since then, reality has crept back into view. Responsive design is hard work. Mobile apps sometimes are a better solution. Responsive design will not magically turn a bad website on a big screen into a good one on a smaller screen.

Do you really want to make everything on your "regular" website "responsive"? The right answer is "Of course not, that's just silly. Half of the content on our website is garbage." But how will you decide what content to purge? That's one thing we'll talk about at my responsive design session at the J.Boye Web and Intranet Conference in Philadelphia this May.

This occasional Responsive Design series started last week and featured Gene Lewis, creative director at Digital Pulp, answering questions from a project now underway at Dartmouth College. Today we wrap that up with more Q&A with Gene. 

Responsive Design: Moving Mainstream with Extra Time and Cost

REJ Question: When a potential client first approaches you about creating a Responsive Design website, what are the most important questions you ask to learn how much they already know about what's involved?

Gene Lewis Answer
"Whenever a client brings up a specific need or requirement, we do some digging to learn what's behind the request - It's important to know what we're solving for. Clients are often susceptible to trends (e.g. We need a blog! Not sure why, but we need one!). If a solid strategy isn't attached to a request, it often falls flat.

"When RD is raised, we want to make sure that our clients understand what Responsive Design enables (and what it doesn't), and that it requires some additional effort (and therefore cost). Gone are the days when mobile was a nice-to-have. RD is now far more mainstream and doesn't feel like a trend request."

Responsive Design: The Creative Challenge

REJ Question: From your experience creating RD sites, is there a "most likely" barrier to success that you need to overcome?

Gene Lewis Answer
"We're in the midst of many responsive projects right now, and each pose their own set of challenges. If I said cost, would that seem shallow?

"One of the most frustrating things I've read time and again is that Responsive isn't really that much more work --B.S. If you do it well, it's more work for everyone involved. And as an agency, it adds an entire level of approvals and revision cycles to a project. 

"A number of RD articles have said that a majority of responsive design work should be done in code -- and not in design. While I have the utmost respect and admiration for good front-end developers, I haven't run across many developers with an incredible design aesthetic. 

"For a truly elegant Responsive result, you need the creative and front-end development teams working together. There are so many ways of creatively solving interface challenges these days that the sky's the limit -- you just need someone to make the right choices."

And a marketing note on top tasks...

I'll explore the marketing element more in the future, but every web team working on a public site will benefit from the addition of a marketing-oriented member who understands the need to make top-task completion a priority. When people can complete their top tasks quickly and easily, the marketing strength of your website will grow.

Gene on recommended reading...

When I asked Gene for recommended reading, he started with a "shameless plug" for an article by the agency's director of user experience, Sarah Blecher. Check Sarah's blog post for "9 Questions Higher Education Institutions Should Ask Before Starting a Responsive Website Design Project." No room for cats chasing shiny objects here.

He also recommended Tim Kadlec's book, Implementing Responsive Web Design.

My 2-day "Writing Right for the Web" Workshop... for any screen size

May 30-31, Boston: "Writing Right for the Web: Improving Your Web Content," Academic Impressions Conference. Review the topics and register.

That's all for now.

Join me on Twitter at http://twitter.com/HighEdMarketing

Subscribe to "Your Higher Education Marketing Newsletter" and "Link of the Week" selections at http://www.bobjohnsonconsulting.com/newsletter-subscribe.html



Responsive design... from a marketing perspective

Today an occasional series on the implementation of Responsive Design at higher education websites starts. Responsive design is one answer (and a popular one) to the reality that websites built for large screen viewing do not work well on smartphone screens.

I'm skeptical of any "solution" that quickly is adopted with evangelical zeal. That skepticism increased last May after insane, frothing-at-the-mouth responses on Twitter to an Alertbox article by Jakob Nielsen suggesting that Responsive Design might not be the right solution in every case for "going mobile."

Later in the series I'll add notes from a marketer's perspective on the strengths and weaknesses of Responsive Design. So far I've visited about 25 "responsive" higher education. I'll visit more to prepare for a Responsive Design presentation at the J.Boye Web and Intranet Conference in May.

Dartmouth College... Planning, Process, and Progress

An interview with Gene Lewis, creative director at Digital Pulp, opens the series.

In late January Mitchell Caplan, managing director at Digital Pulp, wrote to introduce me to the RD work underway for Dartmouth College. After visiting the site on my iPhone and laptop, I asked Gene if he'd agree to answer a few questions about the Dartmouth work. He agreed. Today we have answers to two questions. More will follow next week.

REJ Question: Dartmouth is off to a good start with Responsive Design. That said, it is obvious from the "Phase I" label that you plan to go further into the site so that there are fewer occasions when smartphone visitors find themselves on regular web pages. The medical school and the business school, for instance, are not yet mobile-friendly while the engineering school is.

How far down the Responsive Design trail does Dartmouth plans to go? On your blog you refer to "full depth" content. Is the plan to transform the entire site? If not, how will decisions be made about what content to delete or just leave alone?

Gene Lewis Answer
"We've come to realize that "Phase I" is overstating it. I might re-classify it as a .5 release. For a number of reasons, Dartmouth wanted to demonstrate progress as early as possible, so we worked with the internal team to quickly implement 3 templates that were integrated into the architecture and content (no substantive changes were made). A very light version of a Responsive approach was implemented to hint at what would be coming down the road.

"In the coming months, a entirely new architecture will debut - and with it more than 40 unique RD templates that will have been fully integrated into Drupal. Nearly every area of Dartmouth.edu will be affected."

REJ Question: The RD home page opens with four primary topics: Academics, Campus Life, Research, and About. How was the decision made to highlight those four areas?

Gene Lewis Answer
"Those sections actually weren't touched in Phase I - they've remained unchanged for many years. We worked with the Dartmouth team for several months to completely re-think the entire site architecture, consolidating several hundred sites into a single cohesive structure and user experience that balances simplicity and the school's ethos.

"While we can't share the specific architecture until launch, we can tell you that everything has been consolidated and language has been re-tooled to more effectively balance Dartmouth's pedagogy and relevance to the world. We think it's going to have a big impact on how Dartmouth connects with its many audiences."

Next week: Barriers to success and reading recommendations

"Writing Right for the Web"... for any screen size

May 30-31, Boston: "Writing Right for the Web: Improving Your Web Content," Academic Impressions Conference. Review the topics and register.

That's all for now.

Join me on Twitter at http://twitter.com/HighEdMarketing

Subscribe to "Your Higher Education Marketing Newsletter" and "Link of the Week" selections at http://www.bobjohnsonconsulting.com/newsletter-subscribe.html




Student Recruitment... how many ways to say "we really need your application"?

One of our 6 secret shopping schools made a special impression these past few months... the "private college in update NY" that sent 44 emails from June 21 to the most recent received on February 16. That was many more than the 16 sent from the second most active school reported last week.

31 "Fast-Forward" application emails offer special perks... and deadline extensions

The 31 "Fast-Forward Application" emails that started on September 11 are what put the "private college in upstate NY" far ahead of everyone else. What to make of that? 

There is nothing wrong with telling a potential student that she is of special interest and that there is a way to fast-track an admission decision. Makes great marketing sense to make someone feel special. The perks offered were consistent from one email to the next, including a fast one-week decision and no essay. Nearly all noted that the director of admissions (the person sending the email) was extraordinarily interested in reviewing an application from a "clever" person like me.

It also makes marketing sense not to overplay your hand. In this case, what was especially intriguing was the constantly advancing deadline to receive an application. 

Was the hand overplayed? Judge for yourself. One way to let you do that is to show you the date and frequency, and the subject line for each email, with an occasional extra comment.

13 emails before the first application deadline...
 
  • September 11... "(College) chose you, Rachel"
  • September 16... "Admission decision from (College) in 7 days"
  • September 23... "(College) wants clever students like you"
  • September 27... "Welcome to your Fast-Forward Application"... odd title for the 4th email
  • September 28...  "Did you receive my email?"... 
  • October 3...         "Rachel, you're a top priority at (College)"
  • October 8...         "Re: Your (fast) admission decision from (College)"
  • October 22...       "You're cleared to apply with NO fee"
  • October 25...       "Your Fast-Forward Application to (College)"
  • November 1...      "Your (College) Application is Ready"
  • November 9...      "Your streamlined (College) application"
  • November 13...     "(College) deadline approaching!"
  • November 15...    "Fast-Forward Application Deadline Tonight!"
Rachel missed the first deadline but there will be more...

  • November 16...     "App deadline notification for Rachel"... new deadline of December 1
  • November 25...     "(College): less than one week left to apply"
  • November 29...     "Urgent message re: your app status"... special benefits only guaranteed until December 1
  • December 1...      "Important reminder: Deadline tonight"
  • December 2...       "Great news, Rachel!"... "one more day" to apply
  • December 8...       "Looking for your response"
  • December 14...     "Rachel, I'm still eager to hear from you"
  • January 4...         "A New Year's gift for you: Apply now!"... Apply by January 5 for special perks including a scholarship possibility that "won't last long."
  • January 9...          "I'm waiting to hear from you Rachel"
  • January 13...        "Rachel, only two days left"
  • January 15...       "(College) app due when clock strikes midnight!"
  • January 16...        "I was able to get you an extension"... "one extra day"
  • January 22...        "(College) wants more apps from students like you"... "more time" but no deadline
  • February 1...       "Urgent notice for Rachel"... new Feb 15 deadline     
  • February 9...        "You could be accepted to (College)"
  • February 13...       "Deadline Friday... watch your calendar"
  • February 15...       "Rachel, today's your last day"
  • February 16...      "Need another day, Rachel?"... the new deadline is midnight today
Integrated marketing communications?

You can't cultivate someone without showing continuing interest. And Rachel never said she was no longer interested. She started but never completed the Fast-Forward application. But it would make sense to ask her directly at some point if she had any intention of applying to this "private college in upstate NY."

The "regular" emails from the school started in June and continued through October. None were received after that until a final and curious one on December 5. The subject line was "Call us if you need application help" but the message made no mention of the Fast-Forward application touted in so many earlier messages.

The mix of emails arriving in September and October soon gave the impression that different offices were sending different communication streams without any scheduling coordination. That was especially true on October 8, when two emails arrived on the same day. 

An example of integrated marketing these 44 emails were not.

That's all for now.

Join me on Twitter at http://twitter.com/HighEdMarketing

Subscribe to "Your Higher Education Marketing Newsletter" and "Link of the Week" selections at http://www.bobjohnsonconsulting.com/newsletter-subscribe.html
Inquiry response emails... after application deadlines, only one active recruiter

If you've been following this secret shopper campaign, you know that I've been collecting email responses from 6 colleges and universities in New York and New England since late last June. If you're new to these reports, you can start with the first entry, "Enrollment Inquiries... do colleges and universities really want them?"

Now that January application deadlines have passed, only the "private college in update NY" has continued contact with a last push to get my "Fast-Forward" application. We'll get back to that end game next week after we see if the final deadline of February 15 is more final than the earlier ones.

And so it is time to begin sorting out what's been received. That will happen in a new series of blog posts over the next few weeks. Today, here is a first note on the great variation in email sent from our 6 schools.

Overall, our high school student received 89 email. How were those distributed among the colleges and universities?

  • "Private college in upstate NY" is the clear winner.... 42 emails
  • "Private university in Massachusetts" was next at 16 emails
  • "Private university in Rhode Island" sent 11 emails
  • "Most selective university" followed with 10 emails
  • "Private university in Connecticut" sent 3 emails
  • "Public honors college in New York" sent just 2 emails
First conclusions:

  • Email marketing was a key recruitment communication element for two of our schools and a significant one for two others.
  • And for two of our schools, email marketing to an online inquiry was a very minor part of their communication plan.
Case study: how to not do integrated marketing

Note that the "Fast-Forward" application campaign from the "private college in upstate NY" added to the total received from that school. 

Not long into the recruitment season it was obvious that neither the timing nor the messaging nor the style of these emails was integrated with the other email contacts being received. That effort could be a case study in how not to do integrated marketing communications. We'll report more about that soon.

That's all for now.

Join me on Twitter at http://twitter.com/HighEdMarketing

Subscribe to "Your Higher Education Marketing Newsletter" and "Link of the Week" selections at http://www.bobjohnsonconsulting.com/newsletter-subscribe.html
January Application Deadline Drives 14 Email Recruitment Contacts 

January saw 14 emails arrive from four of our secret shopping schools... and half of those were from our "private college in upstate NY" as the quest to receive a "Fast-Forward" application continued. And that quest isn't over yet: just this morning an "Urgent Notice" email arrived with news that the next "final deadline" to send the application was February 15.

But we get ahead of ourselves. Here's a review of what has arrived since our last report on December activity. Since the "Fast-Forward" emails don't vary very much, we'll limit details except to note the ever-shifting final deadlines that our secret shopper no longer takes seriously.

14 Emails Arrive After December 14

  • January 1: The "private university in Massachusetts" is running out of new material. Today's email again features a video with current students talking about why they like this place. Good video but I've seen it before. More than once.
  • January 4: A "Fast-Forward" email from the "private college in upstate NY" reminds me of the benefits I'll receive if I apply by January 5.
  • January 4: the "private university in Massachusetts" reminds me in the subject line that "there's still time to apply" before reinforcing 5 reasons why this is the right place for me and reminding me of the January 15 deadline in the text.
  • January 8: A new email from the "most selective university" crams 8 links with news of what students are doing during the winter break into 4 paragraphs with no space between them. Maybe just a bit too much news in a hard-to-read format. And yes, a reminder of a January 15 application deadline.
  • January 8: Unlike our first email today, this one from the "private university in Rhode Island" is easy to scan quickly to see the three reasons why I should get my application to this school by the January 15 deadline.
  • January 9: January 5 has passed but those "Fast-Forward" perks from the "private college in upstate NY" are still available if I apply by the regular January 15 deadline.
  • January 13: A reminder from the "private college in upstate NY" that only 2 days are left to get the benefits from my "Fast-Forward" application.
  • January 14: the "private university in Rhode Island" is back with a reminder of the January 15 application deadline including a link to the "Class of 1017 Application Guide." 
  • January 15: The deadline is midnight tonight for the "Fast-Forward" application at the "private college in upstate NY."
  • January 16: The director of admissions at the "private college in upstate NY" has been able to get me "one extra day" to send in my "Fast-Forward" application.
  • January 22: The extra day has passed but the "private college in upstate NY" is back asking me for my "Fast-Forward" application. No deadline is mentioned in this one.
  • February 1: The new deadline to send my "Fast-Forward" application to the "private college in upstate NY" is February 15. Might this really be the last one? Anyone want to bet?
That's all in our January Report.

Two schools, the "public honors college in New York" and the "private university in Connecticut" have given up after sporadic email since the late June start of our first inquiries. Nothing arrived from either school in December or January.

And of course the pursuit of that elusive "Fast-Forward" application continued as intensely as before. Indeed, with a new February 15 deadline it seems likely that it will continue for at least another two weeks. When is enough, enough? We'll see.

Commission your own secret shopping project.

I've started a new secret shopping project for a client in the Mid-West. While I'll blog and tweet about some general observations from that work, specifics are reserved for the client.

Contact me at bob@bobjohnsonconsulting.com to arrange your own (and truly secret) secret shopping review to see how you stand vs. your competitors when someone makes an inquiry online. 

One hint based on this new venture: more schools just might reduce the number of "stealth" applicants if they would only make the inquiry form easy to find.

That's all for now.

Join me on Twitter at http://twitter.com/HighEdMarketing

Subscribe to "Your Higher Education Marketing Newsletter" and "Link of the Week" selections at http://www.bobjohnsonconsulting.com/newsletter-subscribe.html






Bob Johnson
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